Current Board Agenda

Thursday, July 9, 2020
REGULAR BOARD MEETING AGENDA
Type: REGULAR BOARD MEETING AGENDA
Time: 5:30 p.m.
Code: Regular #1-20/21
PURSUANT TO GOVERNOR GAVIN NEWSON'S EXECUTIVE ORDERS NOS. N-29-20 AND N-33-20,
AND IN ORDER TO NOT PREVENT, HINDER, OR DELAY APPROPRIATE ACTIONS TO PREVENT AND
MITIGATE THE EFFECTS OF THE COVID-19 PANDEMIC, THE July 9, 2020, REGULAR BOARD
MEETING WILL BE CONDUCTED EXCLUSIVELY VIA CONFERENCE TELEPHONE AND THROUGH
"ZOOM" VIDEO CONFERENCING. THE DISTRICT OFFICE AND BOARD ROOM WILL NOT BE OPEN
AND AVAILABLE FOR THE PUBLIC TO ATTEND AND PARTICIPATE IN THE BOARD MEETING AT THE
DISTRICT OFFICE. MEMBERS OF THE PUBLIC MAY PARTICIPATE AND COMMENT IN OPEN
SESSION THROUGH THE FOLLOWING MEANS:
1. Send Email to- publiccomment@arusd.org
2. Text message to phone number- 408-963-0058 (No Voicemail or No call).
3. Zoom - Live Board Meeting and use "Raise Hand" function to request opportunity to make a
comments.
4. THE ZOOM MEETING CAN BE ACCESSED AS FOLLOWS:
Join Zoom Meeting https://zoom.us/j/94687330005
One tap mobile
+4086380968, Meeting ID:94687330005# US (San Jose)
+16699006833, Meeting ID:94687330005# US (San Jose)
THE MEETING MAY ALSO BE VIEWED THROUGH LIVE STREAM AS FOLLOWS:
1. Live stream Youtube English Channel "AlumRock TV"
https://www.arusd.org/alumrocktv
2. Live stream - Youtube Spanish Channel
https://arusd.org/alumrocktvesp
In compliance with the Americans with Disabilities Act and Executive Order N-29-20, if you need
Special Assistance, Disability-Related modifications or accommodation, including auxiliary aids or
services, in order to participate in the Regular Board Meeting of the Board of Trustees, please
contact the office of the District Superintendent at (408) 928-6822 or by email at
maribel.carrillo@arusd.org immediately and the district will make reasonable arrangements to
ensure accommodation and electronic accessibility to this meeting.
1. OPEN SESSION - CALL TO ORDER AND ROLL CALL
1.01 CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE -- BOARD PRESIDENT ERNESTO BEJARANO.
1.02 DISCUSSION AND/OR MODIFICATION(S) OF THE AGENDA. The Board may change the order of business
including, but not limited to, an announcement that an agenda item will be considered out of order, that
consideration of an item has been withdrawn, postponed, rescheduled or removed from the Consent Calendar for
separate discussion and possible action.
2. SPECIAL PRESENTATION-DISCUSSION, CONSIDERATION AND ACTION.
2.01 Presentation of the Citizen's Bond Oversight Committee (CBOC) Annual Report (Information Only).
2.02 ACTION:REOPENING OF SCHOOLS MODEL FOR FALL 2020.
3. PUBLIC MEMBERS WHO WISH TO ADDRESS THE BOARD
3.01 REQUESTS TO ADDRESS THE BOARD provides members of the public an opportunity to speak to the Board
about any matter under the jurisdiction of the Board and not otherwise on the agenda. Those who wish to address
specific agenda items will have an opportunity to do so when that agenda item is introduced and presented during
this meeting. Individuals wishing to speak are requested to submit a comment or request for comment as specified
above. There is a two-minute time limit for each speaker. The Board will automatically refer to staff any formal
written requests that are brought before them at this time. Written matters may be placed on a future meeting.
4. COMMENTS AND COMMUNICATION
4.01 Teamsters.
4.02 California School Employee's Association (CSEA).
4.03 Alum Rock Administrator's Association (ARAA).
4.04 Alum Rock Educator's Association (AREA).
4.05 Superintendent.
4.06 Board of Trustees/Communications/Comments.
5. CONTRACTS EXTENSIONS OVER $100,000--BOARD DISCUSSION AND/OR ACTION (The Board may take
an action on any item in this section, unless it is designated for information only.)
5.01 ACTION: Approve Contract Extension/Increase for the 2019/2020 SY with Gold Star Foods for the purchase of
individually wrapped and shelf stable food items that were needed for "grab and go" meal distribution during school
closures due to Covid-19, CNS, $215,000.
6. CONTRACTS OVER $100,000--BOARD DISCUSSION AND/OR ACTION (The Board may take an action on
any item in this section,unless it is designated for information only.)
6.01 ACTION: Approve Contract with Illuminate Education, Inc., this is an online data and assessment platform to
monitor and assess achievement, SEL, attendance and interventions, Academic Services, $183,293.97
6.02 ACTION: Approve Contract with Levered Learning, Inc., to provide an instructional program for upper
elementary mathematics, with a focus on supporting instruction of all Common Core standards for the district's 3rd-
5th grade classrooms, Academic Services, $119,557.50
6.03 ACTION: Approve Contract with Santa Cruz/Silicon Valley New Teacher Project, will partner with Alum Rock
Union School District in conducting Induction programs according to state standards. Academic Services,
$156,000.00
6.04 ACTION: Approve Contract with Crystal Creamery Dairy, for the purchase of juice and dairy products, along
with services as needed which will support the breakfast, lunch programs during the 2020-2021 SY, Child Nutrition,
$520,000.00
6.05 ACTION: Approve Contract with Daylight Foods Inc., for the purchase of fresh and seasonal fruits and
vegetables that will support the breakfast, lunch programs during the 2020-2021 SY, Child Nutrition, $400,000.00
6.06 ACTION: Approve Contract with Gold Star Foods, Inc., for the purchase of commercial food products and paper
supplies that will support the breakfast, lunch and supper meal requirements along with the smart snack food sales,
Child Nutrition, $800,000.00
6.07 ACTION: Approve Contract with Gold Star Foods, Inc.,SLIC for the distribution of all raw based food
commodities to various USDA approved manufactures on behalf of Alum Rock School District. SLIC will assign USDA
commodities with Gold Star Foods, Inc, Child Nutrition, $1,400,000.00
6.08 ACTION: Approve Contract with P & R Paper Supply Co, who will provide all paper supplies. This includes but
not limited to trays, sporks, foil pans, paper towels, gloves, hairnets, cleaning supplies, etc. Items are needed to
prepare and serve meals in a safe manner, Child Nutrition, $250,000.00
7. SUPERINTENDENT / BOARD BUSINESS--BOARD DISCUSSION AND/OR ACTION (The Board may take
action on any item in this section, unless it is designated for information only.)
7.01 Resolution # Black Lives Matter (AREA)
7.02 Board Policy 0450, Comprehensive Safety Plan – Second Reading
7.03 Board Policy 5141.4, Child Abuse Prevention and Reporting – Second Reading
7.04 Board Policy 4119.24/4219.24/4319.24, Maintaining Appropriate Adult-Student Interactions – First Reading
7.05 Board Policy 5125, Student Records – First Reading
7.06 Board Policy 1312.1, Complaints Concerning District Employees – First Reading
7.07 Approve District Energy Savings Solar Power Agreement. (Board President Ernesto Bejarano)
8. BUSINESS--BOARD DISCUSSION AND/OR ACTION (The Board may take action on any item in this
section, unless it is designated for information only.)
8.01 Approve First Amendment to Premises Use Agreement Between the District and City of San Jose to Allow the
City’s Office of Emergency Management to Use Certain Facilities Owned by the District During Emergencies for
Shelter or Mass Care Services.
8.02 Approve Resolution No. 05–20/21 Temporary Interfund Transfer.
9. HUMAN RESOURCES-- BOARD DISCUSSION AND/OR ACTION (The Board may take action on any item in
this section, unless it is designated for information only.)
9.01 INFORMATION Regarding Resignations.
9.02 Approval and Ratification of Tentative Agreement between the Alum Rock Union Elementary School District and
Teamsters Local 150, for the period of July 1, 2019 - June 30, 2020.
9.03 Resolution # 42-19/20 Reduction or Elimination of Classified Services
10. CONSENT CALENDAR-- BOARD DISCUSSION AND/ OR ACTION (The Board may take action on any
item in this section, unless it is designated for information only.)
10.01 Approve Acceptance of Donations.
10.02 Approve Acceptance of Vendor & Payroll Warrants.
10.03 Approve Acceptance of Grant/Award Notification.
10.04 Approve/Ratify Notices of Employment and Changes of Status/July 9, 2020/Human Resources Department
10.05 Approve Contracts for Professional Services - Firm/Organizations
10.06 Approve Memorandum(s) of Understanding
10.07 Quarterly Report on Williams Uniform Complaints
11. CLOSED SESSION
11.01 RECESS TO CLOSED SESSION: The Board will recess to Closed Session at approximately 9:00 p.m. Open
Session will resume at conclusion of Closed Session.
11.02 ANNOUNCEMENT AND PUBLIC COMMENTS REGARDING ITEMS TO BE DISCUSSED IN CLOSED SESSION
(Government Code Section 54957.7).
11.03 CONFERENCE WITH LABOR NEGOTIATORS, EMPLOYEE ORGANIZATION: CSEA (California School Employees
Association); District Negotiators: (1) Hilaria Bauer, Ph.D., Superintendent; (2) Carlos Moran, Assistant
Superintendent, Human Resources and (3) Jess Serna, Lead Negotiator.
11.04 CONFERENCE WITH LABOR NEGOTIATORS, EMPLOYEE ORGANIZATION: AREA (Alum Rock Educators
Association); District Negotiators: (1) Hilaria Bauer, Ph.D., Superintendent; (2) Carlos Moran, Assistant
Superintendent, Human Resources and (3) Jess Serna, Lead Negotiator.
11.05 CONFERENCE WITH LABOR NEGOTIATORS, EMPLOYEE ORGANIZATION: TEAMSTERS; District Negotiators: (1)
Hilaria Bauer, Ph.D., Superintendent; (2) Carlos Moran, Assistant Superintendent, Human Resources and (3) Jess
Serna, Lead Negotiator.
12. RECONVENE TO OPEN SESSION-DISTRICT OFFICE BOARD ROOM
12.01 REPORT OF ACTION TAKEN IN CLOSED SESSION.
13. RECEIVE REPORTS
14. FUTURE BOARD AGENDA REQUESTS
14.01 Requests from Board of Trustees and/or from the Public. Requests shall be submitted in writing to the
Superintendent or designee with supporting documents and information, if any, at least one week before the
scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to
a later meeting in order to allow sufficient time for consideration and research of the issue. BB 9322
15. ADJOURNMENT
15.01 President adjourns the meeting.
16. NEXT MEETING(S)
16.01 August 13, 2020 (2020-21 School Year).