Current Board Agenda
Regular Board of Trustees Meeting - Mar 27 2025 Agenda AMENDED
Time: 5:30 PM
Location: Alum Rock Union Elementary School District, 2930 Gay Avenue, San Jose, CA 95127; District Board
Room.
Code: Regular #28-24/25
In compliance with the Americans with Disabilities Act, if you need special assistance in order to participate
in the public meeting of the Board of Trustees, please contact the Office of the Superintendent at (408) 928-
6822. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements.
THE MEETING WILL BE AVAILABLE FOR VIEWING LIVE VIA ZOOM WEBINAR MODE AND CAN BE ACCESSED AS
FOLLOWS:
Join the Webinar from PC, MAC, iPad or Android:
https://arusd-org.zoom.us/j/88332065165?pwd=XadllCEyiqVJrdjbbgZzzwNcgHXliF.1
Passcode: 669914
Phone one-tap: +16699006833,,88332065165#,,,,*669914# US (San Jose)
THE MEETING MAY ALSO BE VIEWED THROUGH LIVE STREAM AS FOLLOWS:
1. Live stream Youtube English Channel "AlumRock TV"
https://www.arusd.org/alumrocktv
LAND ACKNOWLEDGMENT - The Board of Trustees of the Alum Rock Union Elementary School District does
hereby acknowledge that the District schools and facilities sit on the traditional lands of the Muwekma
Ohlone people, and the Board of Trustees further acknowledges with respect and reverence the Muwekma
Ohlone People Tribe of the San Francisco Bay Area for their stewardship of these lands.
*******PUBLIC COMMENT WILL BE ONLY IN PERSON: NO PUBLIC COMMENT WILL BE AVAILABLE THROUGH
ZOOM*******
1. OPEN SESSION - CALL TO ORDER AND ROLL CALL
1.1 CALL TO ORDER/ ROLL CALL/PLEDGE OF ALLEGIANCE --
PRESIDENT LINDA CHAVEZ
1.2 DISCUSSION AND/OR MODIFICATION(S) OF THE AGENDA
The Board may change the order of business including, but not
limited to, an announcement that an agenda item will be considered
out of order, that consideration of an item has been withdrawn,
postponed, rescheduled or removed from the Consent Calendar for
separate discussion and possible action.
1.3 WELCOME AND EXPLANATION TO AUDIENCE
Any person may address the Board on any item on the meeting
agenda. Persons who wish to speak on an item on the agenda will
have an opportunity to do so when that agenda item is introduced
and presented during this meeting. There is a limit of 2 minutes for
each speaker. The Board has the right to limit total public comment
on any agenda item to no more than 20 minutes. Persons who wish to
speak to the Board about any matter within the jurisdiction of the
District but not on this agenda will have an opportunity to speak
during item 2.01 on this agenda as stated below.
2. PUBLIC MEMBERS WHO WISH TO ADDRESS THE BOARD
PUBLIC MEMBERS WHO WISH TO ADDRESS THE BOARD ON MATTERS NOT ON THE
AGENDA: REQUESTS TO ADDRESS THE BOARD provides members of the public an
opportunity to speak about any matter under the jurisdiction of the District but not
on this agenda. (If the subject you wish to discuss is already on this agenda, please
provide your comment when that item is called during the meeting.) Those who
wish to speak on a within the jurisdiction of The Brown Act prevents the Board from
discussing any item not on this published agenda but the Board may refer to staff
for follow-up any formal written requests that are brought before the Board at this
time. There is a limit of 2 minutes for each speaker. The Board has the right to limit
total public comment on any agenda item to no more than 20 minutes. Written
matters may be placed on a future meeting agenda.
3. SPECIAL PRESENTATION/RECOGNITION
3.1 Regional MESA and MESA Day Competitions - Student
Recognition
We proudly celebrate the exceptional achievements of our ARUSD
school teams from Renaissance Academy at Fischer, Ocala STEAM Academy,
and Adelante Dual Language Academy who demonstrated remarkable
ingenuity and skill at the Regional MESA and MESA Day competitions.
Their dedication, collaborative spirit, and innovative problem-solving
shone brightly, resulting in impressive placements and showcasing
the immense talent within our district. This recognition honors not
only their hard work but also the commitment of their coaches and
families who supported them every step of the way. Let us extend our
heartfelt congratulations to these outstanding students and teams,
whose accomplishments inspire us all.
MESA Recognition B.C..pdf MESA Day PRELIMINARY Winners
2025.pdf
Recognition Only
3.2 District Spelling Bee - Student Recognition
Representatives from our Elementary and Middle Schools competed
in the Districtwide Spelling Bee. First and Second Place finalists in the
District Spelling Bee advanced to the Countywide Spelling Bee on
March 8th, 2025. Alum Rock wishes to recognize and congratulate the
Spelling Bee Champions of 2025: Elementary – Lucas Punzulan and
Jaslenne Alvarez-Navarro, Middle School – Jacqueline Garibay and
Raymond Matlob. Raymond earned 2nd place in the County Spelling
Bee and will represent ARUSD and the SCCOE at the State
Competition on April 26th.
Santa Clara County Spelling Bee - Student Recognition.pdf
Recognition Only
4. COMMENTS / COMMUNICATION
4.1 Teamsters.
4.2 California School Employee's Association (CSEA).
4.3 Alum Rock Educator's Association (AREA).
4.4 Alum Rock Administrator's Association (ARAA).
4.5 Superintendent.
4.6 Board of Trustees/Communications/Comments.
5. SUPERINTENDENT / BOARD BUSINESS--BOARD DISCUSSION AND/OR
ACTION (The Board may take action on any item in this section, unless
it is designated for information only.)
5.1 Approve Amended Contract for Law Office of Rogelio Ruiz
effective January 31, 2025, through June 30, 2025.
Amended Engagement Letter with Alum Rock Union ESD.pdf
6. BOND / FACILITIES--CONTRACTS OVER $100,000, BOARD DISCUSSION
AND/OR ACTION (The Board may take action on any item in this
section, unless it is designated for information only.)
6.1 Sanitary Sewer Line Replacement Award-RFP 2425 -Bonds08
Golden Bay Construction, Inc.
On February 4, 2025 the District release RFP 2425-Bonds08 requesting
proposals/bids for the replacement of sanitary sewer lines at the
following school sites: Chavez Elementary, Ocala STEAM Academy,
and Painter Elementary.
The District received two (2) bids/proposals. One from Golden Bay
Construction in the amount of $662,510, with a 10% allowance for
HazMat remediation if needed. The second bid/proposal was from
Emergency Rooter in the amount of $589,000. The District is
recommending the bid be awarded to Golden Bay Construction as
Emergency Rooter failed to address/acknowledge addendum #1
issued as part of the RFP, consequently making their bid/proposal
non-responsive.
Below is a breakdown of the bid/proposal from Golden Bay
Construction:
Chavez Elem $301,260.00
Ocala STEAM Acad $137,500.00
Painter Elem $223,750.00
10% Hazmat Remediation Allowance (if needed)
$66,251.00
Total Contract Amount $728,761.00
Sanitary Sewer Line Replacement Cover.pdf
Sanitary Sewer Line Replacement Golden Bay Construction
_DComm.pdf
7. HUMAN RESOURCES--BOARD DISCUSSION AND/ OR ACTION (The Board
may take action on any item in this section, unless it is designated for
information only)
7.1 Approval of Job Description - Senior Executive of Bonds,
Maintenance, Operations, and Transportation
This new Job Description is part of the reorganization of the Bonds
and MOT department. This position will combine the existing
positions of Bonds Director and Director of MOT into one position
resulting in greater efficiency and savings to the General fund.
Cover - JD - Senior Executive of Bonds, Maintenance, Operations, and
Transportation.pdf
JD - Senior Executive of Bonds, Maintenance, Operations, and
Transportation.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve this Job Description.
7.2 Approval of Revision to Salary Schedule for Classified
Management.
This updated classified management salary schedule includes the
position of Senior Executive of Bonds, Maintenance, Operations, and
Transportation, and the Chief of Communications and Community
Engagement.
Cover - Revised Salary Schedule Classified Management - 3.27.25
(1).doc
Revised Classified Mgmt Salary Schedule.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the revised Salary Schedule.
7.3 Approval of District Memorandum of Understanding with
Teamsters Local 150
The District and Teamsters Local 150 reached the attached
Memorandum of Understanding regarding custodial bumping rights.
Cover - Teamsters MOU - 3.27.25.doc
Teamsters MOU Custodial Bumping.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the Memorandum of
Understanding.
8. BUSINESS SERVICES--BOARD DISCUSSION AND/OR ACTION (The Board
may take action on any item in this section, unless it is designated for
information only.)
8.1 Auditor Rotation and Other Audit Requirements Presentation
(INFORMATION ONLY)
Crowe will provide a brief presentation on the Ed Code 41020(f)(2)
regarding audit rotation requirements.
Auditor Rotation and Other Audit Requirements Cover.pdf
Auditor Rotation and Other Audit Requirements_DComm
(Presentation).pdf
9. INSTRUCTIONAL SERVICES--BOARD DISCUSSION AND/OR ACTION (The
Board may take action on any item in this section, unless it is
designated for information only.)
9.1 Approve Resolution No. 56-24/25 National Environmental
Education Week – April 20-26, 2025
National Environmental Education Week (EE Week), the nation's
largest environmental education event held each year the week
before Earth Day, inspires environmental learning and stewardship
among K-12 students. The goal is to give students a greater
understanding of the environment and gain the skills necessary to
solve environmental crises impacting our planet. This year, the
National Environmental Education Week will be held April 20-26.
National Environmental Education Week.docx (3).pdf National
Environmental Education Week.docx (1).pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve Resolution No. 56-24/25,
National Environmental Education Week, as submitted.
9.2 Approve School Sponsored Field Trips
Per Board Policy 6153, field trips involving out-of-county or overnight
travel require Board approval. The field trips listed fall under this
policy. Administrative procedures will be followed for these trips.
It is the recommendation of the Superintendent that the
Board of Trustees approve the out of county and overnight
school sponsored field trips. March 27 Board Cover Field
Trips.pdf March 27 Information Sheet.pdf
9.3 Approve Start and End Times for School Year 2025-2026
The Academic Services Department, Child Nutrition Services
Department and Transportation Department collaborated with
School Administrators in order to prepare the 2025-2026 Start and
End Times. They were completed based on instructional time
requirements, transportation availability, food services scheduling,
student safety concerns, special education programming and
requirements, and bargaining unit contract guidelines.Start and End
Times B.C..docx (1).pdf Start and End Times 2025-2026 - Google
Sheets.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the Start and End Times for the
2025-2026 school year as submitted.
10. CONTRACTS OVER $100,000--BOARD DISCUSSION AND/OR ACTION (The
Board may take action on any item in this section, unless it is
designated for information only.)
10.1 Approve the Think Together Inc - Summer School Services
Contract for the 2024/2025 SY. This contract will provide noninstructional
day services for up to 180 students across two
ARUSD sites. Submitted by State and Federal, $125,890.00
dollars.
Think Together will provide non-instructional day services (Summer)
for up to 180 students across two ARUSD sites. Think Together will
assign two Program Leaders to deliver the service for the nine-hour
program and eleven program leaders for the five-hour program.
THINK-TOGETHER-INC.-SUMMER-SCHOOL.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the contract with Think Together
Inc. for the 2024-2025 School Year. Cost of contract is not to
exceed $125,890.00.
10.2 Approve the KV Educational Services Contract for the
2024/2025 SY. This contract will provide a CTE Arts, Media,
and Entertainment academic enrichment program, Visiones,
at one summer school site. Submitted by State and Federal,
$122,000.00 dollars.
KV Educational Service will provide a CTE Arts, Media, and
Entertainment academic enrichment program, Visiones, at Alum Rock
School District at one summer school site; 50 students in total; grades
3rd-5th and 6th-8th during the summer of 2025 school year.
KV-EDUCATIONAL-SERVICES.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the contract for KV Educational
Services in the mount of $122,000.00
10.3 Approve the Orenda Services Contract for the 2024/2025 SY.
This contract will provide a Baseline System study across 13
schools and facilitate an Admin Retreat for Leadership and
Admin Power Clinics. Submitted by Academic Services,
$198,875.00 dollars.
Orenda will conduct a Baseline Systems Study across 13 schools to
analyze the systems influencing student outcomes and develop a
teacher-driven action plan for improvement. The study will include
qualitative and quantitative data collection through student
shadowing, interviews, surveys, and work sample analysis,
culminating in a district-wide report with findings and
recommendations by June 2025. Additionally, Orenda will facilitate
an Admin Retreat and Admin Power Clinics for leadership to support
school and district administrators in implementing study findings
and next steps based on research-based practices to close the
achievement gaps.
ORENDA .pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the contract with Orenda for
Baseline System Study,Admin Retreat, and Admin Power
Clinics for the 2024-2025 school year. Total cost of this
contract is $198,875.00.
10.4 Approve the FORXA, Inc. Services Contract for the 2024/2025
SY. This contract will provide two ARUSD school sites with
enrichment arts programs during Summer 2025. Submitted
by State and Federal, $175,000.00 dollars.
FORXA, Inc. will provide 2 ARUSD school sites with enrichment arts
programs during Summer 2025. Students will discover the incredible
energy and self-worth within themselves through the medians of
digital
arts, international/cultural, textile/design, music, and dance.
FORXA-INC.pdf
It is the recommendation of the Superintendent that the
Board of
Trustees approve the contract for FORXA, Inc. in the amount
$175,000.00.
10.5 Approve the Silicon Valley Education Foundation Services
Contract for the 2024/2025 SY. This contract will provide the
Elevate Math program for incoming 3rd-7th grade students
and the CSI program for 6th-8th grade students to introduce
the foundation of computer science. Submitted by State and
Federal, $209,644.00 dollars.
SVEF will provide the Elevate [Math] program for incoming 3rd-7th
grade students whose test scores indicate they are nearly meeting
their grade-level standards. [CS]I program for rising 6th-8th grade
students who are furthest away from opportunities by introducing
the foundations of computer science through the lens of making and
design thinking to promote the continued pursuit of CS.
SILCON-VALLEY-EDUCATION-FOUNDATION.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the contract for Silicon Valley
Education Foundation in the amount $209,644.00.
10.6 Approve the YMCA of Silicon Valley - Summer School Services
Contract for the 2024/2025 SY. This contract will provide
ARUSD students Summer Learning and Enrichment programs
at two sites during Summer School. Submitted by State and
Federal, $240,800.00 dollars.
YMCA of Silicon Valley will provide ARUSD students Summer Learning
and Enrichment programs at two sites during Summer School, June
16, 2025 - July 15, 2025. YMCA will provide Literacy Support for up to
40 students per site and Summer Enrichment Program for up to 60
students per site.
YMCA-OF-SILICON-VALLEY-SUMMER-SCHOOL.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve the contract with YMCA for the
2024-2025 and 2025-2026 School Year. Cost of contract is not
to exceed $240,800.00.
11. CONSENT CALENDAR/ACTION ITEMS--BOARD DISCUSSION AND/OR
ACTION (The Board may take action on an item in this section, unless it
is designated for information only)
11.1 Acceptance of Donations
The District has received donations as summarized on the sheet
dated March 27, 2025.
Donations Cover.pdf
Donations_BDocs.pdf
Donations_BDocs (backup).pdf
11.2 Acceptance of Fundraisers
The District has received fundraising requests as summarized on the
attached sheet dated March 27, 2025.
Fundraisers Cover.pdf
Fundraisers_DComm.pdf
Fundraisers_DComm (backup).pdf
11.3 Acceptance of Grant/Award Notification
The District has received a grant/award as summarized on the
attached sheet dated March 27, 2025.
Grant Cover.pdf
Grants_DComm.pdf
Grants_DComm (SCCOE).pdf
11.4 Bond Contracts/Extensions
The District as received a summarized list of bond
contracts/extensions dates March 27, 2025.
Bond Extensions Cover.pdf
Bonds Contracts_Extensions_BDocs.pdf
Bond Ext_Outdoor Classroom Extension and HVAC_Studio
W_DComm (backup).pdf
Bond Ext_Amend No 1 LUCHA Play Structure_Studio_DComm
(backup).pdf
Bond Ext_Amend No 1 LUCHA Play Structure at San Antonio, LUCHA
Miracle Playsystems_DComm (backup).pdf
11.5 Notices of Employment and Changes of Status / Human
Resources
This item includes recommendations such as new hires, leaves of
absence, or other changes in employee status.
Cover - Personnel Report - 3.27.25.doc
Certificated Personnel Report - 3.27.25.pdf
11.6 Approve Memorandum(s) of Understanding
Staff recommends approval of the following contracts for the MOU(s)
on the attached sheets. Contract details are on file in the Purchasing
Office.
MARCH-27-2025-MOU-BOARD-COVER.pdf
March-27-2025-MOUs.docx
SAN-JOSE-STATE-UNIVERSITY-BAND-FESTIVAL .pdf
It is the recommendation of the Superintendent that the
Board of Trustees accept the following memorandum(s) of
understanding. MOU details are on file in the Purchasing
Office.
11.7 Approve Resolution No. 55-24/25 Inventory Disposal
Authorize the sale, donation, and/or disposal of surplus property
under the direction of the Procurement Manager, Assistant
Superintendent of Business Services and/or Superintendent.
MARCH-27-2025-INVENTORY-DISPOSAL-BOARD-COVER.pdf
MARCH-27-2025-INVENTORY-DISPOSAL-RESOLUTION-#55-2425.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve of the sale, donation and/or
disposal, of surplus property listed on the attached sheet(s)
dated March 27, 2025.
11.8 Approve Contracts for Professional ServicesFirms/Organizations
The following contracts for professional services are being presented
to the Board of Trustees for review and approval.
MARCH-27-2025-FIRMS-BOARD-COVER.pdf
March-27-2025-Firms.docx
ASJ-INC.-DBA-FUN-SERVICES.pdf
ELITE-SPORTS-PERFORMANCE-DBA-VTACH-MEDICAL.pdf
LITERACY-RESOURCES-LLC-DBA-HEGGERTY-PHONEMICAWARENESS.pdf
LOZANO-SMITH.pdf
VERIZON-COMMUNICATION-INC.-CELLO-PARTNERSHIP.pdf
CORNERSTONE-ENVIRONMENTAL-CONTRACTORS-INC..pdf
KHAI-HEATING-&-AIR-CONDITIONING.pdf
CHILDREN'S-MUSICAL-THEATRE-SAN-JOSE.pdf
CLEAR-CHANNEL-OUTDOOR.pdf
ENVISIONEERS .pdf
JOSE-VALDES-MATH-FOUNDATION.pdf
LITTLE-HEROES.pdf
RESOURCE-AREA-FOR-TEACHERS.pdf
SPRINGBOARD-COLLABORATIVE.pdf
YMCA-OF-SILICON-VALLEY.pdf
It is the recommendation of the Superintendent that the
Board of Trustees approve of the following contracts for
professional services on the attached sheet(s). Contract
details are on file in the Purchasing Office.
11.9 Current Enrollment (INFORMATION ONLY)
Enrollment Cover.pdf
Enrollment_DComm (report).pdf
12. CLOSED SESSION - Following Closed Session, the Board reconvenes to
Public Session. Adjournment of the Public Session will be no later than
10:30 p.m. for all Regular and Special Meetings, unless extended by a
majority vote of the Board.
12.1 CONFERENCE WITH LEGAL COUNSEL—EXISTING
LITIGATION (Paragraph (1) of subdivision (d) of Section
54956.9): (1) Jane Doe 1, et al. v. Alum Rock Union School
District, et al., Santa Clara County Superior Court case no.
23CV420187; (2) Jane AAY Doe, by and through her Guardian
ad Litem, John AAL Doe v. Alum Rock Union School District, et
al., Santa Clara County Superior Court case no. 24CV429076;
(3) Jane Doe v. Alum Rock Union School District, et al., Santa
Clara County Superior Court case no. 24CV435022; (4) Jane
AHK Doe, et al. v. Alum Rock Union School District, et al.,
Santa Clara County Superior Court case no. 24CV441079; (5)
Jane Doe E.W. v. Alum Rock Union School District, et al., Santa
Clara County Superior Court case no. 22CV407905; (6) JANE
ROE 1, JANE ROE 2, and JANE ROE 3, vs. ALUM ROCK UNION
ELEMENTARY SCHOOL DISTRICT, et al., County of Santa Clara
Superior Court Consolidated Case No.: 22CV409107; (7) Jane
Doe v. Alum Rock Union Elementary School District, Think
Together and New Hope for Youth, Santa Clara County
Superior Court case no. 24CV449309, and (8) Jane ACC Doe v.
ARUSD, et al.(case no. 24CV444348).
12.2 Conference with Real Property Negotiators (Gov. Code
Section 54956.8) Agency Negotiators: Public Property
Advisors, Lisa Gillmor and Paulo Hernandez, and German
Cerda, Superintendent and Teresa DeCelles, Assistant
Superintendent of Business Services; Properties: 1300
Tallahassee Dr., San Jose, CA 95122-3939, 1824 Daytona Dr.,
San Jose, CA 95122-1719, 3720 East Hills Dr., San Jose, CA
95127-2418, 1290 Bal Harbor Dr., San Jose, CA 95122-1902,
277 Mahoney Dr., San Jose, CA 95127-3547, 1711 E. San
Antonio St., San Jose, CA 95116-3041, 500 Rough & Ready Rd.,
San Jose, CA 95133-2068, 2000 Kammerer Ave., San Jose, CA
95116-3016, 600 Sinclair Dr., San Jose, CA 95116.
Negotiating Parties: Not yet determined
Under discussion/negotiations: Price and terms of payment
12.3 Public Employee Performance Evaluation (Gov. Code Section
54957): Superintendent
12.4 PUBLIC EMPLOYEE
DISCIPLINE/DISMISSAL/RELEASE/RESIGNATION
Government Code 54957 and 54957.1
13. RECONVENE TO OPEN SESSION - DISTRICT OFFICE BOARD ROOM
13.1 Report of Action Taken in Closed Session Action:
14. ADJOURNMENT
14.1 President adjourns the meeting.